FREE DELIVERY ORDER TEMPLATE
Download a clean, modern Free Delivery Order (DO) template designed to reduce delivery disputes, missing items, and “who signed for this?” chaos.
Print it, send it digitally, or plug it into your ops workflow.
Help us understand your business more by answering the question below. It only take less than 30 seconds.
Why this free delivery order template is useful
It’s not just a form – this is a mini operating system for cleaner deliveries and fewer disputes.
Faster dispatch
Standard fields prevent “where do I put this?” confusion. Your team fills it in consistently.
Cleaner records
Each DO has a unique number, signature area, and notes to support tracking and audits.
Fewer disputes
Clear item descriptions + receiver sign-off = fewer “we didn’t receive it” arguments.
What’s inside the Delivery Order
Every field is there for a reason – so you can trace deliveries, confirm quantities, and close the loop.
DO Number + Date
For tracking, referencing invoice / sales order, and preventing duplicates.
Delivery notes
Special instructions, time window, fragile handling, partial delivery notes.
Sender + Recipient details
Names, addresses, contacts — so the handoff is clear and verifiable.
Receiver signature + timestamp
Lightweight proof of delivery (POD) for most SME workflows.
Item list (SKU, description, qty)
Enough detail to remove ambiguity and make returns / claims easier.
Internal reference
Optional field to link DO to job number, order ID, or delivery route.
How to use it
A simple workflow that works whether you’re delivering yourself or using a driver / 3PL.
Fill the basics
DO number, date, sender / recipient info. Keep names consistent with your invoice or order.
List items clearly
Use SKU + description + quantity. Avoid vague lines like “misc items”.
Get sign-off
Receiver signs with date / time. Save a copy (photo is fine) for your records.
Common mistakes (avoid these)
These cause the biggest delivery headaches. Fix them and your ops instantly feel smoother.
No DO number
Hard to track issues later. Use a simple sequence (DO-000001…).
No delivery notes
Gate access? Fragile? Time window? Write it down to avoid failed deliveries.
Missing signature
Disputes become “he said / she said”. Always capture sign-off where possible.
No copy saved
Take a photo or save the PDF. One folder per month keeps it simple.
Wrong item descriptions
Ambiguity leads to returns and complaints. Use SKU or clear product names.
Mismatch with invoice
If it doesn’t match invoice or order, disputes rise. Keep references consistent.
FAQ in Free Delivery Order Template
Quick answers for first-timers and ops folks who want clean documentation.
- Microsoft Word (.docx)
- Excel (.xlsx)
- PDF (.pdf)